How to use Alpacca

Set up your week templatePut in the shifts a normal week needs, once. Every week after builds from it in one tap. Build, fill and publish a weekBuild next week from your template, put people on the open shifts, and publish when it is ready. Add a checklist to a shiftWrite your opening or closing routine once. Whoever works that shift checks it off, and it stays on the record. Add your teamAdd the people you schedule. They can start using the app themselves whenever you send them a link. Set up a time clock tabletTurn a tablet by the door into the place your team clocks in and out. Pairing takes about a minute. Review hours and approve fixesApprove a missed-punch fix, then check everyone's hours for the week. Add a missing punch for someoneSomeone forgot to clock out? Add the missing punch from their time card, and their hours count again. Approve a pay period's hoursWhen a pay period ends, check each person's week and approve their hours before payroll. Export hours for payrollGet the pay period's hours out as Excel for payroll, or as a PDF to print. Set pay and see labor costAdd someone's pay, by the hour or by the day, and see what last week cost. Your accountant still runs payroll. Set your hoursTurn on the days you work and set the hours. Your booking pages only offer times inside them. Create a booking page for appointmentsSet your business hours, pick what guests can book, and share the link or QR code. A class or tour has its own guide. Set up a class or tourMake a booking page with set times. Guests take a spot on a date, and you choose who runs it. Suggest a few times to one personSend one client a few times to pick from. The first time they book closes the link. Mark who came to a bookingMark past bookings Came or No-show, and see what the month earned from the bookings that came. Create a task about a clientCreate it from the client's page and it stays linked. Their page shows what's open; their history shows what's done.

Clock in and out on your phoneFor your team: clock in, take a break and clock out from their own phone. Your shifts: pick up and give awayFor your team: pick up an open shift, or give one away when they can't make it. Check off your shift's checklistFor your team: tick each item as you go. Clock out with items left, and it reminds you first. Check out and return an assetTake something until your shift ends, and return it with a note for whoever is next. Fix a missed punchFor your team: forgot to clock out? Ask for a fix from that day, and a manager approves it. Request time offFor your team: ask for days off from your phone. It waits there until a manager decides.